COVID Updates
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COVID UPDATES

Last updated: June 23, 2021


The Usdan staff created this page to communicate our COVID protocols for Summer 2021.

Usdan follows the guidance of New York State (NYS) and the Suffolk County Health Department. In May, NYS released updated guidelines for operating day camps this summer. As the guidelines state, “These guidelines are minimum requirements only and the owner/operator of any child care, day camp, or overnight camp program is free to provide additional precautions or increased restrictions.”

From our recent community surveys to staff, parents, and caregivers, we learned two important things:

  1. The vast majority of staff, parents, and caregivers feel that campers should receive the same privileges this summer, no matter their vaccination status.
  2. The vast majority of staff, parents, and caregivers feel that campers should receive as much time without masks as possible, while still prioritizing the health and safety of our community.  

As you read through the information that follows, we hope you will see that our protocols incorporate your feedback.

Let’s work together as a community to make this a safe and joyous summer.

Have questions about COVID protocols? Email safety@usdan.org or call us at 631-643-7900 during regular business hours. 

Parent Advisors

Jennifer Dukoff

Jamie Hirsch

Gisela Stevens


Contents

The Big Picture

Protocols By Daily Schedule

Mask-Wearing

Cleaning / Handwashing / Sanitizing

Vaccinating / Screening

Visiting

Positive Cases / Communications

COVID Related Refund Policy


The Big Picture

Here are five important protocols we will adopt, which are detailed below.

  1. Students will remain in cohort groups throughout the day that will not mix.
  2. Masks will not be required outdoors when children are with their cohort and supervised by a teacher.
  3. Masks will be required in studios with a few exceptions of studios that have been deemed outdoors by a medical professional.
    • Most studios will have outdoor space designated at their studio area while others will find outdoor spaces throughout the campus.
    • Faculty are encouraged to remain outdoors with their group as much as possible this summer.
  4. All students will follow the same protocols, no matter their vaccination status.
  5. No fully enclosed spaces will be used this summer and all studios used have varying degrees of fresh air.

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Protocols By Daily Schedule

Arrival

Students will remain masked from the time they board the bus or exit their parent’s vehicle to when they arrive at their Major studio or Recreational Activity area and are outdoors under the supervision of their teacher.

Bus

  • Students who take the bus must complete a COVID screening questionnaire before getting on the bus.
  • All students and drivers must wear masks when onboard the vehicle, regardless of their vaccination status.
  • Students will be seated one to a row unless they are members of the same household.
  • Bus drivers will wipe down high-touch areas such as seats and seatbelts after each run, in addition to disinfecting the vehicle at the end of each day.
  • Bus windows will remain open by at least one inch to allow for ventilation.

 

Drop Off

  • Students who are dropped off must complete a COVID screening questionnaire before arriving at camp.

 

major studio / Cohort GROUP

Mask-Wearing

  • Once students arrive at their Major studio or Recreational Activity area in the morning and are under the supervision of their teacher, they may unmask when outdoors.
  • Vaccinated staff will be allowed to remove their masks when students are allowed.
  • Unvaccinated staff will be required to wear their mask at all times.

Physical Distancing

  • When in the studio, students will wear masks and keep a 3’ distance from each other.
  • For Majors in Theater, Dance, and Music that include woodwind/brass playing, singing, or dancing, students will keep a 6’ distance from each other.

Outdoor Activity

  • Most studios will have outdoor space designated at their studio area while others will find outdoor spaces throughout the campus.
  • Faculty are encouraged to remain outdoors with their group as much as possible this summer.

Cohort Groups

  • Cohort groups will include 18 students at a maximum.
  • Cohort groups will keep a safe 6’ distance from each other at all times.
  • Some faculty may choose to work with one other cohort group to encourage relationship building and collaboration. If this occurs, the “super-cohort” group will be no larger than 36 students. They will be masked and remain outdoors.

 

lunch

  • Students will eat lunch with their cohort group at outdoor picnic areas close to their Major studio.
  • On rainy days, students will eat in their Major studio in a circle around the outside edge.

 

festival

  • Students will sit with their cohort group at Festival in a checkerboard pattern.
  • Students will be allowed to take their mask off once seated at Festival.

 

recreational activity

  • Cohort groups may take their masks off when traveling to recreational activities, supervised by their teacher.

Swim

  • Masks will not be permitted in the pool.
  • Students will swim with their cohort and will always remain at a 6’ distance from other cohorts.

Other Recreational Activities

  • Students will participate in activities only with their assigned cohort group.
  • All recreational activities are outdoors and therefore students will be allowed to take their mask off.

 

Dismissal

  • Daily ice cream will be delivered to Major Departments where students will eat their ice cream before traveling to the bus lot or pick-up area.
  • Students will be required to wear their mask on the paths when traveling from their Major studio to the bus lot or their pick-up area.

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Mask-Wearing

The chart below details during which activities students are required to wear a mask and during which they are allowed to take their mask off.

Should you want your child to wear their mask at all times during the camp day, please let our staff know by emailing safety@usdan.org.

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Cleaning / Handwashing / Sanitizing

  • Studios will be cleaned and disinfected at the end of each day, paying careful attention to high-touch surfaces such as tables and door handles.
  • Bathrooms will be cleaned and disinfected multiple times a day, with a more thorough cleaning done at the end of each day.
  • Students and staff will be asked to wash hands at regular intervals including, but not limited to:
    • before eating food 
    • upon entering any new studio or space
    • after using the restroom
    • after using common items, such as sports equipment, computer keyboards and mice, and art supplies
    • after coughing, sneezing, or blowing their nose

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Vaccination / Screening

All students will have the same privileges at camp this summer, no matter their vaccination status.

  • Vaccinated staff will receive the same privileges as campers. Unvaccinated staff must wear a face covering at all times.
  • Though we are not requiring it for this summer, Usdan encourages staff and students 12+ to get the vaccine.
  • Students and staff who have received a COVID vaccine are required to submit a copy of their vaccine card in advance of camp.
    Please submit to healthoffice@usdan.org.
  • Students will be required to complete a COVID screening questionnaire every morning before arriving at camp.

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Visiting

  • At this time, parents and caregivers will not be permitted on campus except to drop off or pick up a student.
  • Parents and caregivers will be asked to remain in their vehicles during pick up and drop off. 
  • We hope to be allowed by the Suffolk County Health Department to permit parents and caregivers to come onto campus for limited performances in the McKinley Amphitheater and Lucy Moses Theater.
  • Via email and on our website at usdan.org/calendar, parents and caregivers will be notified on which days they are allowed on campus as audience members.
  • Should parents and caregivers be allowed to visit, visiting parents and caregivers will be required to complete a COVID screening before arrival and will be required to wear a mask and keep 6’ distance at all times, no matter their vaccination status.

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Positive Cases / Communications

  • If a staff member or student is suspected of having COVID based on their daily COVID screening, they will be asked to leave campus as soon as possible. If they are unable to, they will be quarantined until they are able to secure a ride home.
    • Students or staff suspected of having COVID must show a negative test result or clearance from a physician before returning to camp.
  • If our Health Office learns that a student or staff member in your child’s cohort tests positive for COVID, you will be contacted by our Health Office via phone as soon as possible.
  • If a student or staff member outside of your child’s cohort tests positive for COVID, you will be notified via email as soon as possible.

 

Please report positive COVID test results to the Health Office immediately.  

Between the hours of 8AM and 4PM:

  • Call the Health Office at 631-643-7900 ex. 10125.

Between the hours of 4PM and 8AM:

  • Email healthoffice@usdan.org and include date of the positive test, date the symptoms began, and the date your child was last at camp. 

 

COVID RELATED REFUND POLICY

A refund of tuition will be given if:* 

  • Your child needs to quarantine due to a case at camp.
    Refund is for the number of quarantine days.
  • Usdan needs to close in-season due to COVID.
    Refund is for the number of days camp needs to close.
  • Usdan chooses not to run camp before June 28, 2021 due to COVID.

A credit of tuition toward a future summer or for the 4-week B Session will be given if: 

  • Your child needs to quarantine due to a case outside of camp.
    Please note, we may ask you to submit your quarantine order from the DOH.

*Upon withdrawal, families will be asked how they would like Usdan to process their refund. They will have the following options:

  1. To receive a refund of tuition. 
  2. To receive a credit of tuition. 
  3. To donate their tuition to Usdan.

 

***All policies are subject to change***

 

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